Senior Human Resources Assistant


IOM Jakarta is looking for a Senior Human Resources Assistant according to the terms of reference below. Interested candidates are invited to submit their applications to hrjakarta@iom. int not later than 16 May 2008.

Reference Code : SVN/ID1/2008/ 058
Position title : Senior Human Resources Assistant
Duty Station : Jakarta, Indonesia
Classification : Employee
Type of Appointment : Special, six months, with possibility of extension
Estimated starting date : As soon as possible

General Functions:

Under the supervision of the Senior Resources Management Officer (SRMO) and under the overall supervision of the Chief of Mission, and in close coordination with the relevant units at the Manila Administrative Centre, Panama Administrative Centre and the Human Resources Management at IOM Headquarters, the successful candidate will assist the SRMO in managing the human resources functions of IOM Indonesia. In particular, he/she will:

Ensure that the HR management in Indonesia is in accordance with the Organization’ s policies and procedures;
Undertake actions related to the administration of Indonesia’s human resources activities, namely, advertising, recruiting, placing and separating staff members. Participate in short-listing and conducting interviews for vacancies in Indonesia, as required.
Coordinate with the Programme Managers on staffing requirements, including the establishment of new positions, promotions and ensuring budgetary coverage;
Supervise the maintenance of personnel files and attendance records of staff in the mission.
Prepare regular and ad hoc reports pertaining to the personnel administration in Indonesia.
Oversee payroll preparation for IOM Jakarta and sub-offices.
Ensure that the Performance Development System is implemented in the mission;
Coordinate with SRMO, MAC and PAC on human resources management related to national / international staff;
Provide guidance to staff at all levels on HR rules and regulations.
Plan and organize staff orientation sessions.
Draft rules on administrative/ HR policies;
Supervise and train HR staff in the mission.
Provide/coordinate administrative support to the Mission.
Perform other duties as may be required.

Desirable qualifications:
(Education, experience
and competencies) University degree, preferably in HR Management. Three to five years experience in administration and HR management. Ability to prepare clear and concise reports. Ability to supervise staff and coordinate administrative/ human resources activities. A high degree of computer literacy is required; good knowledge of MS Excel is essential.

Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to lead and coach individuals and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages Thorough knowledge of English.

For detail info, please visit our website :


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